ICIC 2007. Sitges, 21-24 October 2007

Exhibition Format

• Format this year will be table top (plus back wall). Stands are located in an exhibition room (adjacent to the conference hall and the coffee break area) and in the main corridor leading to the exhibition room and the main conference room entrance.

Meals / Conference Registration

• All exhibition staff can access the exhibition area free of charge and without the need to register for the meeting.
  Exhibition staff who wish to attend the conference sessions will need to register for the conference (a conference registration includes all meals and receptions).
  Exhibition staff who do not wish to attend the conference sessions, but who do wish to participate in meals and receptions will need to purchase a meal pass badge.
  Forms and details are available here.

Hotel Rooms

• The hotel rooms can only be booked on the ICIC hotel booking form available here.

Internet Access

• This year, Internet access (WiFi) is available throughout the exhibition area and is included in the exhibitor stand space fee.

Rental of LCD monitors

• To save exhibitors the trouble of transporting computer monitors, we have arranged for these to be available from a local company if required.
  Screens must be ordered in advance on this form.

Exhibition Set-Up and Breakdown

• The stands may be set up on Sunday 21 October after midday.
  Breakdown will be after 12:30 on Wednesday 24 October.

Exhibition Opening Hours

• On Monday and Tuesday 22 and 23 October, the exhibition will be open from 09:30 until 18:00 each day.
  On Wednesday 24 October the exhibition will be open from 09:30 until 12:00.

Dispatch of Exhibition Material

• Advance shipments of material for the exhibition may be sent to the hotel to arrive between 16 and 19 October. Please note that shipments should not be sent long in advance, since the hotel has limited storage facilities. Please note also that all items must be sent prepaid, with all delivery, customs and VAT charges paid by the shipping agent. The hotel will not accept goods requiring payments on delivery. Goods needing collection and dispatch after the conference must be pre-packed, and collection with a shipper pre-arranged. The hotel and conference organisers cannot accept responsibility for goods left abandoned after the end of the conference. The material should be addressed to:

Sandra Carreras
Hotel Melia Sitges
C/ Joan Salvat Papasseit, 38
08870 Sitges
(Barcelona) España

Tel: +34 93 811 0811
Fax: +34 93 894 9034
Email: sandra.carreras@solmelia.com

ICIC - Exhibition. Stand: [company name]. October 21

Please note: It is your responsibility to ensure that all taxes and delivery charges are paid by the shipper. The hotel will not disburse money on your account. It is also your responsiblity to ensure that, after the conference, any material to be returned to you is crated and addressed and your shipper informed.

Time your delivery to the hotel to be made between 16 and 19 October, ie, during the week before the exhibition.